Schedule a Meeting in MS Teams from Office 365   1.) Please open a web browser, and navigate to email.rwu.edu to log into Office 365 (your email).  2.) Select the “Teams” application in the grid.    3.) From Teams, click on “Calendar” on the left side menu.  4.) Select “New meeting” in the top right corner. 5.) The scheduling form is where you’ll give your meeting a title, invite people, and add meeting details. Use the Scheduling Assistant to find a time that works for everyone.  Once details are completed, select Send. This will close the scheduling form and send an invite to everyone’s Outlook or Gmail inbox Start Meeting  Teams meeting will show a Join button on an event in your calendar five minutes before the start of a meeting. Once someone joins the meeting, the event will change colors to let you know they’re online.  Select Join to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting.   

The Office 365 app launcher opens when you click (or tap) the app launcher icon from the Office 365 portal. It's a menu of Office 365 web apps and services that you are licensed for. The redesigned app launcher makes opening and switching between your apps easier than ever by highlighting your most used Office 365 apps and providing quick access to your recent online Office documents from anywhere in Office 365. This gives you an idea of what it looks like: How do I use the app launcher? From the Office 365 app launcher, click (or tap) a tile to go to that web app or service. For example, you might choose Outlook to go to your email, or OneDrive to go to your OneDrive for Business library. You can also quickly open any Office documents you've been working on recently, or create a new one by clicking the New button and selecting an Office app. These documents are automatically stored in OneDrive. There are some things you can do to personalize the app launcher. Notes:  You might see some of the following tiles or different ones in your app launcher. It all depends on what's included in your subscription. Not sure what's included? See What Office 365 business product or license do I have? We recommend using Microsoft Edge on Windows 10, and if you don't have Windows 10, try using the latest versions of Mozilla Firefox or Google Chrome. Tile What it does Outlook Takes you to your mail and calendar in Outlook on the web. OneDrive Takes you to your OneDrive for Business library (see What is OneDrive for Business?). Word or Word Online Creates a new Word document in the browser window (Word Online), which is saved automatically to your OneDrive for Business library (see What’s new in Word). Excel or Excel Online Creates a new Excel workbook in the browser window (Excel Online), which is saved automatically to your OneDrive for Business library (see Video: What’s New in Excel Online). PowerPoint or PowerPoint Online Creates a new PowerPoint presentation in the browser window (PowerPoint Online), which is saved automatically to your OneDrive for Business library (see Basic tasks in PowerPoint Online). OneNote or OneNote Online Opens your OneNote notebook in the browser window (OneNote Online), which is saved automatically to your OneDrive for Business library (see Basic tasks in OneNote Online). SharePoint Opens SharePoint, where you can share your work, work with others, organize your projects and teams and discover people and information (see Get started with SharePoint). Teams Opens Teams, a chat-centered workspace (see Microsoft Teams Quick Start). Yammer Takes you to Yammer, your organization's social network (see Say hello to Yammer). Admin  (Available only to Office 365 administrators) Takes you to your Office 365 admin center (see Office 365 admin center). What else do I need to know? From the app launcher, click All apps to see an alphabetical list of the Office 365 apps available to you. From there, you can search for a specific app—and pin it to the app launcher, if it isn't already. Some apps might not show up in your app launcher until those features are activated (this is typically done by Office 365 administrators). For example, if your Office 365 administrator hasn't activated the SharePoint Online service, you won't see Delve in your app launcher.  

How to Install Microsoft Office onto your Personal Device(s) Faculty and Staff have access to five licenses of Microsoft Office. You can install Office on up to five PCs/Macs, five tablets, and 5 smartphones.  1. Navigate to email.rwu.edu. Login with your RWU credentials: Username: Username@rwu.edu Password: User established Password 2. Once logged in, please select the option to "Install Office" located on the Main Login Page. 3. Select the first option to start the download of the installer. 4.Once this has been selected, a file will automatically begin to download. After the file has finished downloading, click on it to open it.  5. When prompted to login, you will log in with your @rwu.edu email address.

Roger Williams University policy for connecting a personal device to its O365 Outlook email system typically requires installation of three software modules: 1)    Outlook Email Application App overview: this application enables your personal device to send and receive emails associated with your @rwu.edu account.  Follow these online instructions to set up Outlook App on your device for the first time: •    Android Devices •    iOS Devices Google Play Store (Android devices) https://play.google.com/store/apps/details?id=com.microsoft.office.outlook Apple App Store (Apple devices) https://apps.apple.com/us/app/microsoft-outlook/id951937596       2)    Intune Company Portal Application App overview: this application enables your personal device to comply with RWU’s BYOD Security Policy.  1.    Visit App Store: Search for Company Portal Google Play Store (Android devices) https://play.google.com/store?hl=en_US&gl=US Apple App Store (Apple devices) https://www.apple.com/app-store/      2.    Select and load Microsoft “Intune Company Portal” 3.    Log-in to Company Portal (SIGN IN) SIGN IN Enter RWU Email Enter Password Enter OTP 4.    Set Up Device  Select (Begin) App Notice (Continue) App Permission (Next) 5.    Activate Device Select Activate Select Done 3) Authenticator Application App Overview: This application enables your personal device to provide the one time passcode required for multifactor authentication [MFA]. MFA adds a second layer of authentication security on top of your standard password. The Authenticator App is an alternative to receiving 2nd factor authentication over text messages. Installation: 1.    Sign into Microsoft O365 2.    Select your initials (or picture) in the upper right corner; choose “View Account” 3.    Select “Update Info” from the Security Info tile 4.    Select Add method; choose Authenticator App from the pull down menu    5.    Install and Open Microsoft Authenticator App on your personal device.   Google Play Store (Android devices) Apple App Store (Apple devices)      6.    On your computer, select Next until you receive the QR code window (shown below). Perform this step only after Authenticator App is installed and open on your personal device.              7.    The QR code will need to be scanned by your personal device: a.    Open Authenticator (if it’s not already open) b.    Select the three vertical dots in the apps upper right corner, followed by Add account; choose work or school account and select the Scan a QR code option [Note: you will need to authorize Authenticator to take pictures and record video] c.    Point phone camera at QR code on computer screen to sync device with account. Note: some personal devices may add your account in Authenticator but not fully sync. If you encounter this, it can be rectified in later steps. d.    Select Next on your computer after your personal device finishes the Account Add process 8.    You should receive a Microsoft Authenticator message on your computer “Let’s try it out”; Select Next   9.    You should receive a message on the Authenticator App to Approve Sign-in; select Approve 10.    Your computer screen should update with a “Notification Approved”; select Next to complete the installation    NOTE: If the Authenticator App reported any errors in Step 6, delete any instances of “Microsoft Authenticator” that appear in the Security Info section of your O365 account. Repeat steps 4, 6 and 7.  If still unsuccessful, visit your Azure account and check “Authenticator app or Token” and repeat the account sync process (shown below).     

. Creating Email Rules in Outlook Web Client 1. Select/Check the email you would like to apply a rule to 2. Select the 3 horizontal dots in the upper message banner 3. Choose “Create rule” a. From the “create a rule” window you can directly move current and future messages from this Sender to a folder of choice (e.g. Deleted Items, Archive or a customer folder you created). To set more granular rules, choose “More options” b. From this window, new conditions or actions can be configured by choosing the appropriate options. c. After configuring new actions, checking the “Run rule now” box will process the new rule(s) against messages you already received. d. Once completed, select “Save”. Your newly created rule(s) should apply to all future instances of emails that meet your rule criteria.