Brightspace Retention and Course Access Policy 1. Course Access All courses in the Brightspace will be automatically unpublished 60 days after the official end-of-term date, which aligns with the deadline for final grade submissions. Once unpublished, students will no longer have access to the course content. Instructors will retain access to their unpublished courses for reference, grading records, or content reuse. 2. Student Access to Prior Courses Students needing access to a prior or past course due to an incomplete or other academic reason must contact the respective course instructor directly. If the instructor is no longer affiliated with the institution, students should contact the Dean’s Office for assistance. 3. Course Retention and Archiving Courses will be retained in Brightspace for three (3) years from the end of the term in which they were taught. After this period, courses will be archived and removed from Brightspace. 4. Instructor Responsibility for Course Backup It is the responsibility of each instructor to back up their course content, student work, and any other instructional materials they wish to retain before the 3-year retention period ends. Instructors are encouraged to export and save copies of their course materials on secure institutional or personal storage. 5. Communication and Reminders Instructors will receive advance notifications and reminders before a course is scheduled for removal from Brightspace.