Creating email rules in O365

Creating Email Rules in Outlook Web Client

1. Select/Check the email you would like to apply a rule to

2. Select the 3 horizontal dots in the upper message banner

3. Choose “Create rule”

Screenshot of Microsoft Outlook (web version). The selected email, the three dots, and the "Create New Rule" Feature are highlighted with red circles and red arrows

a. From the “create a rule” window you can directly move current and future messages from this Sender to a folder of choice (e.g. Deleted Items, Archive or a customer folder you created). To set more granular rules, choose “More options”

Screenshot of the "Create a Rule" setting. The "More Options" Below the "Select a Folder" drop-down menu is highlighted with a red box.

b. From this window, new conditions or actions can be configured by choosing the appropriate options.

Screenshot of the Rules settings within Outlook.

c. After configuring new actions, checking the “Run rule now” box will process the new rule(s) against messages you already received.

d. Once completed, select “Save”. Your newly created rule(s) should apply to all future instances of emails that meet your rule criteria.

Screenshot of the Rules settings within Outlook. The "Run Rule Now" and "Next" buttons are highlighted with a red box.